{"id":3638,"date":"2013-04-30T05:27:06","date_gmt":"2013-04-30T05:27:06","guid":{"rendered":"http:\/\/ibizsoftinc.com\/blogs\/uncategorized\/payables-procurement-card-process\/"},"modified":"2013-06-14T12:00:09","modified_gmt":"2013-06-14T12:00:09","slug":"payables-procurement-card-process","status":"publish","type":"post","link":"https:\/\/www.ibizsoftinc.com\/blog\/payables-procurement-card-process\/","title":{"rendered":"Oracle P-Card Integration with Purchasing"},"content":{"rendered":"<p>Run concurrent program to import \u2018Procurement Card\u2019 transactions<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc1.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc1.jpg\"><img decoding=\"async\" alt=\"pc1.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc1.jpg\" \/><\/a><\/p>\n<p><!--more--><\/p>\n<p>Run the \u2018Procurement Card Transactions Validation Program\u2019 to validate the transaction.<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc2.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc2.jpg\"><img decoding=\"async\" alt=\"pc2.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc2.jpg\" \/><\/a><\/p>\n<p>Run the \u2018Procurement Card Transactions Verification Process\u2019 program to initiate the transaction verification<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc3.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc3.jpg\"><img decoding=\"async\" alt=\"pc3.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc3.jpg\" \/><\/a><\/p>\n<p>The employee needs to validate the procurement transaction for which he needs to select the transaction which appears on his notification list.<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc4.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc4.jpg\"><img decoding=\"async\" alt=\"pc4.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc4.jpg\" \/><\/a><\/p>\n<p>In order to verify the transaction the employee needs to hit \u2018Set and Continue\u2019<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc5.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc5.jpg\"><img decoding=\"async\" alt=\"pc5.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc5.jpg\" \/><\/a><\/p>\n<p>The P-Card transaction now shows up in the notification list of the employee\u2019s manager. In order to review the transaction in question the manager needs to select the notification<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc6.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc6.jpg\"><img decoding=\"async\" alt=\"pc6.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc6.jpg\" \/><\/a><\/p>\n<p><span style=\"font-size: 1em; line-height: 1.3em;\">The manager needs to take action on the transaction in question. He has the option of approving, rejecting or reassigning it another person. In this case we\u2019ll go ahead and approve.<\/span><\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc7.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc7.jpg\"><img decoding=\"async\" alt=\"pc7.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc7.jpg\" \/><\/a><\/p>\n<p>Run the concurrent program \u2018Create Procurement Card Issuer Invoice\u2019 to insert the verified records into the invoice interface table<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc81.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc81.jpg\"><img decoding=\"async\" alt=\"pc81.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc81.jpg\" \/><\/a><\/p>\n<p>Verify the output of the program to ensure that the record is inserted. Take note of the \u2018Invoice Number\u2019 to query it later.<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc9.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc9.jpg\"><img decoding=\"async\" alt=\"pc9.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc9.jpg\" \/><\/a><\/p>\n<p>Run the \u2018Payables Open Interface Import\u2019 program to create the invoice<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc10.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc10.jpg\"><img decoding=\"async\" alt=\"pc10.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc10.jpg\" \/><\/a><\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc11.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc11.jpg\"><img decoding=\"async\" alt=\"pc11.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc11.jpg\" \/><\/a><\/p>\n<p>Go to \u2018Payables Manager\u2019 responsibility and query the invoices screen with the \u2018Invoice Number stored earlier.<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc12.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc12.jpg\"><img decoding=\"async\" alt=\"pc12.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc12.jpg\" \/><\/a><\/p>\n<p>The invoice details are displayed<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc13.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc13.jpg\"><img decoding=\"async\" alt=\"pc13.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc13.jpg\" \/><\/a><\/p>\n<p><strong>\u00a0Invoice Creation from iProcurement\u00a0<span style=\"font-size: 1em; line-height: 1.3em;\">and Purchasing<\/span><\/strong><\/p>\n<p>Search and add items to the Shopping Cart from iProcurement<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc14.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc14.jpg\"><img decoding=\"async\" alt=\"pc14.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc14.jpg\" \/><\/a><\/p>\n<p>Create a Requisition from the Shopping Cart by associating a P-Card to it<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc15.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc15.jpg\"><img decoding=\"async\" alt=\"pc15.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc15.jpg\" \/><\/a><\/p>\n<p>Requisition Creation Confirmation Page<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc16.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc16.jpg\"><img decoding=\"async\" alt=\"pc16.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc16.jpg\" \/><\/a><\/p>\n<p>Auto Create the PO from Purchasing for the Requisition created in previous step<\/p>\n<p>Query for the Requisition:<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc17.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc17.jpg\"><img decoding=\"async\" alt=\"pc17.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc17.jpg\" \/><\/a><\/p>\n<p>Click on \u201cAutomatic\u201d to Auto Create the PO:<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc18.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc18.jpg\"><img decoding=\"async\" alt=\"pc18.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc18.jpg\" \/><\/a><\/p>\n<p>Click on Create:<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc19.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc19.jpg\"><img decoding=\"async\" alt=\"pc19.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc19.jpg\" \/><\/a><\/p>\n<p>Approve the PO created<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc20.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc20.jpg\"><img decoding=\"async\" alt=\"pc20.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc20.jpg\" \/><\/a><\/p>\n<p><span style=\"font-size: 1em; line-height: 1.3em;\">Click on OK to confirm the auto creation process:<\/span><\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc21.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc21.jpg\"><img decoding=\"async\" alt=\"pc21.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc21.jpg\" \/><\/a><\/p>\n<p>Check the Shipments for the PO created<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc22.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc22.jpg\"><img decoding=\"async\" alt=\"pc22.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc22.jpg\" \/><\/a><\/p>\n<p>Click on \u201cShipments\u201d from the PO Header:<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc23.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc23.jpg\"><img decoding=\"async\" alt=\"pc23.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc23.jpg\" \/><\/a><\/p>\n<p>Check the Line Status of the PO Lines. It should show \u201cClosed for Invoice\u201d. Click on \u201cStatus\u201d tab for the same:<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc24.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc24.jpg\"><img decoding=\"async\" alt=\"pc24.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc24.jpg\" \/><\/a><\/p>\n<p>Create Receipt for the PO which is closed for Invoice<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc25.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc25.jpg\"><img decoding=\"async\" alt=\"pc25.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc25.jpg\" \/><\/a><\/p>\n<p>Find the Purchase Order for which a Receipt has to be created. Select \u201cNew Receipt\u201d<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc26.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc26.jpg\"><img decoding=\"async\" alt=\"pc26.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc26.jpg\" \/><\/a><\/p>\n<p><span style=\"font-size: 1em; line-height: 1.3em;\">Select the line items in the Receipt and click on \u201cSave\u201d:<\/span><\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc27.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc27.jpg\"><img decoding=\"async\" alt=\"pc27.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc27.jpg\" \/><\/a><\/p>\n<p>Verify the records saved in the Receipt:<\/p>\n<p><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc28.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc28.jpg\"><img decoding=\"async\" alt=\"pc28.jpg\" src=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc28.jpg\" \/><\/a><a style=\"font-size: 1em; line-height: 1.3em;\" title=\"pc28.jpg\" href=\"https:\/\/www.ibizsoftinc.com\/blogs\/wp-content\/uploads\/2013\/04\/pc28.jpg\"><span style=\"font-size: 1em; line-height: 1.3em;\">\u00a0<\/span><\/a><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Run concurrent program to import \u2018Procurement Card\u2019 transactions<\/p>\n","protected":false},"author":33,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[1],"tags":[],"class_list":["post-3638","post","type-post","status-publish","format-standard","hentry","category-uncategorized"],"_links":{"self":[{"href":"https:\/\/www.ibizsoftinc.com\/blog\/wp-json\/wp\/v2\/posts\/3638","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/www.ibizsoftinc.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/www.ibizsoftinc.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/www.ibizsoftinc.com\/blog\/wp-json\/wp\/v2\/users\/33"}],"replies":[{"embeddable":true,"href":"https:\/\/www.ibizsoftinc.com\/blog\/wp-json\/wp\/v2\/comments?post=3638"}],"version-history":[{"count":1,"href":"https:\/\/www.ibizsoftinc.com\/blog\/wp-json\/wp\/v2\/posts\/3638\/revisions"}],"predecessor-version":[{"id":3977,"href":"https:\/\/www.ibizsoftinc.com\/blog\/wp-json\/wp\/v2\/posts\/3638\/revisions\/3977"}],"wp:attachment":[{"href":"https:\/\/www.ibizsoftinc.com\/blog\/wp-json\/wp\/v2\/media?parent=3638"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/www.ibizsoftinc.com\/blog\/wp-json\/wp\/v2\/categories?post=3638"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/www.ibizsoftinc.com\/blog\/wp-json\/wp\/v2\/tags?post=3638"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}